Medical Records Coordinator  in Hermitage, Tennessee, United States
Join our Talent Network
Skip to main content
TriStar Summit Medical Center

Medical Records Coordinator

Hermitage, TN, United States
Full-time • Weekends Only
Supervisors Team Leaders and Coordinators   Job ID: 27082-209129
Save Job Unsave Job



SHIFT: Weekends Only
SCHEDULE: Full-time

SCHEDULE: Typically Monday through Friday, however occasional weekends are required. Flexibility is desired.

Are you looking for a work environment where diversity and inclusion thrive? Submit your application with HCA Healthcare today and find out what it truly means to be a part of a team.

We are committed to providing our colleagues with the support they need. We offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you. Some of our unique benefits we offer part-time and full-time employees include:

  • Student Loan Repayment
  • Tuition Reimbursement/Assistance Programs
  • 401k (100% annual match – 3%-9% of pay based on years of service)
  • Identity Theft Protection discounts
  • Auto, Home, and Life Insurance options
  • Adoption Assistance
  • Employee Stock Purchase Program (ESPP) 

We value your contributions. Our employee recognition programs encourage our teams to raise the bar. Come be a part of the change!  

As a Facility Health Information Management (HIM) Coordinator, you will assist in the day-to-day HIM departmental clerical activities including working the workflow queues, resolving unbilled accounts, facilitating physician suspension process etc. This position will serve as the on-site initial point of contact for the facility leadership and the medical staff when the HIM Leader is off-site

In this role you will:

  • Assist the HIM Leader with FPO duties (if applicable)
  • Assist the HIM Leader with Records Management duties
  • Assists Facility HIM Clerks and Birth Certificate Clerks with questions
  • Assists Facility HIM Leader in employee training and development
  • Enters applicable unbilled reason codes (URCs) into HPF and MEDITECH on a daily basis
  • Adheres to documented and established workflow guidelines as it relates to managing facility HPF/MPF work queues and 3M 360 Encompass worklists
  • Assists in the processing of walk-in requests for Release of Information
  • Requests and returns paper records from off-site storage as applicable
  • Retrieves discharged medical records from various nursing units and ancillary departments as needed
  • Assists in reconciling retrieved medical records against patient discharge listings working closely with patient care units to ensure receipt of all records no later than the morning after discharge/visit
  • Ensures that facility based HIM function productivity and quality standards are maintained or exceeded
  • Assists physicians in record completion activities
  • Provides training and education of record completion enabling technology (e.g., HPF/MPF,MEDITECH, 3M 360 Encompass)
  • Routes loose reports and/or late documentation to document imaging for scanning as needed
  • Retrieves and prints medical records from microfilm as applicable
  • Assists in opening HIM mail and routes medical record requests to Release of Information for processing
  • Maintains or exceeds established productivity standards while achieving or exceeding established requirements for accuracy
  • Assists in physician suspension process and delinquent record management
  • May assist with facility unbilled activities such as physician query follow up, physician incomplete record follow up, and working the applicable unbilled management reports, queues, and tools (e.g., HIM Enterprise Unbilled Tool, eRequest, Bill 49, Bill 45, 3M 360 Encompass CAC Extract, HPF/MPF workflow queues, etc.)
  • Serves as point of contact for HIM Leader in their absence.  


  • High school diploma or equivalency preferred
  • A minimum of 1 year of HIM department experience with a concentration in incomplete record management is strongly preferred


  • RHIA or RHIT preferred


Parallon is an industry leader in revenue cycle services. We partner with over 650 hospitals and 2,400 physician practices nation-wide. Our parent company, HCA Healthcare has been consistently named a World’s Most Ethical Company by Ethisphere and is ranked in the Fortune 100. We are dedicated to ensuring our patients have the best experience even after they leave our facilities.

HCA Healthcare is dedicated to the growth and development of our colleagues. We will provide you the tools and resources you need to succeed in our organization. We are actively reviewing applications. Highly qualified candidates will be promptly contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


Our Company’s recruiters are here to help unlock the next possibility within your career and we take your candidate experience very seriously. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Gmail or Yahoo Mail. If you feel suspicious of a job posting or job-related email, let us know by clicking here.

For questions about your job application or this site please contact HCAhrAnswers at 1-844-422-5627 option 1.


Save Job Unsave Job


Full-time • Weekends Only

COVID-19 Vaccination

In compliance with the emergency regulation issued by the Centers for Medicare & Medicaid Services (CMS) dated November 4, 2021, and company policy, this role MAY require you to have received the first dose of a two-dose COVID-19 vaccination series (or a one-dose COVID-19 vaccination) to meet CMS requirements, or to have applied for a medical or religious exemption (including booster for California). (For further clarification, please ask your recruiter.)

About HCA Healthcare

What matters most to our diverse and talented colleagues is giving people the absolute best healthcare in the most compassionate way possible.

Learn more about HCA Healthcare chevron_right

Similar Jobs

For questions about your job application or this site, please contact;
HCAhrAnswers at 1-844-422-5627 option 1.

Get job notifications based
on your interests

Join our Talent Network