Administrative Assistant in Salt Lake City, Utah, United States
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HCA Healthcare

Administrative Assistant

Salt Lake City, UT, United States
Full-time • Days > 10 Hrs/Wkdays Only
Admitting Registration Clerical and Scheduling   Job ID: 39455
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Description

Introduction

Do you want to join an organization that invests in you as (an) Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years. 

Benefits

At HCA Healthcare, we want to ensure your needs are met. We offer eligible colleagues an attractive benefit package that includes medical, wellbeing, dental and vision benefits along with some unique benefits including:

  • Medical, Dental, Vision, Life Insurance and Flexible Spending
  • Paid Time Off (PTO) and Personal Leave
  • 401K (100% annual match - 3% to 9% of pay based on years of service)
  • Academic Assistance and Reimbursements for Tuition and Student Loans
  • Employee Discounts including Tickets, Retail, Mental Health Apps, Education Apps, Identity Theft Protection etc.
  • HomeAuto, and Pet Insurance
  • Employee Stock Purchase Program (ESPP)
  • Short Term Long Term Disability coverage
  • Adoption Assistance
  • Legal Benefits and lots more!

Learn more about Employee Benefits

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.

Job Summary and Qualifications

As part of the ITG Administrative Support Team, this position provides administrative support to assigned executives, management and staff. Teamwork, organizational skills and confidentiality are essential. Maintains Outlook calendars and email as assigned. Schedules meetings (internal/external to the organization) as requested. Flexible in supporting any office projects needing extra attention due to specific deadlines. Assists other administrative support staff in projects and cross-coverage as needed.

MAJOR RESPONSIBILITIES

  • Manage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.
  • Coordinate and arrange logistics for various meetings/events and external events including meetings, conferences, entertainment, receptions, and dinners.
  • Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc.Assist in onboarding new employees, contractors and vendors.
  • Track and report on space utilization in assigned area of responsibility
  • Maintain Outlook distribution lists
  • Code and coordinate all invoices through the approval process. Review and allocate expenses through the [email protected] reconciliation tool monthly.
  • Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, spreadsheets, presentations, etc.
  • Order supplies for department; monitor associated expenses in relation to the budget
  • Arrange travel as needed, including booking and creating itineraries. Prepare expense reports upon request
  • Report PTO/EIB for assigned area of responsibility on a monthly basis.
  • Attend meetings, draft meeting minutes and distribute outcomes as requested.
  • Produce reports as needed from Planview and Heathstream. Assign courses and learning events.
  • Create and maintain Atlas teamrooms as needed
  • Records management

What qualifications you will need:

EDUCATION

College Graduate Preferred

EXPERIENCE

Relevant Work Experience

3 to 7 years

Other preferred/required experience:

Experience supporting executive management

SPECIAL QUALIFICATIONS

  • Ability to handle confidential information appropriately
  • Proficient at Microsoft Word, Excel, Outlook and Power Point.
  • High degree of flexibility required
  • Good interpersonal skills
  • Good organizational skills
  • Ability to multi-task and work independently with minimal supervision
  • Detail oriented
  • Ability to effectively communicate
  • Ability to work and participate in a team environment within and across departments. Demonstrate service oriented mindset.
  • Some overtime may be required

HCAOrgUnitFacilityATSDescription

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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Details

Full-time • Days > 10 Hrs/Wkdays Only

COVID-19 Vaccination

In compliance with the emergency regulation issued by the Centers for Medicare & Medicaid Services (CMS) dated November 4, 2021, and company policy, this role MAY require you to have received the first dose of a two-dose COVID-19 vaccination series (or a one-dose COVID-19 vaccination) by December 6, 2021, or to have applied for a medical or religious exemption. (For further clarification, please ask your recruiter.)

About HCA Healthcare

What matters most to our diverse and talented colleagues is giving people the absolute best healthcare in the most compassionate way possible.

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