OR Secretary in Gainesville, Florida, United States
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North Florida Regional Medical Center

OR Secretary

Gainesville, FL, United States
Full-time • No Weekends
Admitting Registration Clerical and Scheduling   Job ID: 00039-20376
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SHIFT: No Weekends
SCHEDULE: Full-time


NFRMC is a 510 bed, full-service medical and surgical acute care center serving North Central Florida for over 49 years. NFRMC offers comprehensive cardiovascular care, oncology, orthopedics, neurosciences, minimally-invasive laparoscopic and robotic surgery, weight loss surgery and treatment, women’s health and wound therapy, among other services. NFRMC is fully accredited by the Joint Commission, is certified as a Comprehensive Stroke Center, an Accredited Chest Pain Center by ACC (American College of Cardiology), and is designated as a Blue Distinction Center for Spine Surgery and Bariatric Surgery. NFRMC has also received the highest scores available recognizing their commitment to patient safety and quality of care.

You are worth more than a paycheck. Our Benefits Raise the Bar:

401(k) with an employer match up to 9%

Employee Stock Purchase Plan

Student Loan Assistance

Tuition Reimbursement

Paid Family Leave

Medical Plan Options, Dental & Vision

And much more!

Position Description: Responsible for scheduling of cases for surgical services as well as serving as liaison with physicians and their staff in accessing the surgery schedule.

  • Serves as a receptionist for the department.

  • Answers all calls in a timely and polite manner, preferably within 4 rings. Assists caller, routes call or takes message.

  • Documents relevant information for scheduling specific procedures including special comments regarding physician requests and equipment.

  • Enters cancelation codes provided. Documents in log book when bloacks are given up and reason.

  • Uses tracker to enter informtion required for patient location.

  • Obtains necessary and detailed information from individual scheduling patient.

  • Enters information recorded into scheduling system ensuring the requested time has been held for that patient.

  • Confirms schedule with physicians office prior to day of surgery.

  • Refers problems or conflicts and questions directly to department manager.

  • Informs employees and staff as well as physicians and their staff, of scheduling protocol changes and updates.

  • Maintains constant work communication between department supervisors.

  • Enters charges.

  • Coordinates communication/correspondance and maintains records required by state and local regulatory agencies to include OR Logs.

  • Enters OR staff and anesthesia providers call schedule.

  • Performs other functions as assigned.


Position Requirements:
  • Ability to read, write and understand written and oral instructions required.
  • High School Graduate or GED Preferred.
  • 2 years of administrative office/secretarial experience.
  • Knowledge of medical terminology preferred.
Skills, Knowledge, and Abilities:
  • Demonstrated communications and customer service skills, success in organizing work, computer skills, and ability to multi-task.
  • BLS through American Heart Association is preferred

An EEO/AA Employer M/F/V/D. Tobacco Free Campus


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For questions about your job application or this site please contact HCAhrAnswers at 1-844-422-5627 option 1.


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