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Marketing Event Coordinator

Nashville, TN, United States

This job posting is no longer active.


SHIFT: No Weekends

SCHEDULE: Full-time

At HealthTrust we are committed to strengthening provider performance and clinical excellence through an aligned membership model and the delivery of total spend management advisory solutions that leverage its operator experience, scale and innovation. We are headquartered in Nashville, Tennessee, and serve over 1,500 hospitals and health systems, and more than 31,000 other member locations including ambulatory surgery centers, physician practices, long-term care and alternate care sites.

HealthTrust is part of the HCA family, a Fortune 100 company with more than 200,000 employees and one of the nation's leading providers of healthcare services.  HCA operates over 170 locally managed hospitals and over 100 freestanding surgery centers in 20 states and the United Kingdom. HCA has been named one of the world's most ethical companies for eight years in a row. At HCA, we are driven by a single goal: the care and improvement of human life.


Job Summary

The Event Coordinator will assist with the development and implementation of an effective corporate event program that supports the marketing and corporate strategic plans for HealthTrust, CoreTrust, AdvantageTrust and all related service lines. The Event Coordinator will support the Events Manager with managing and executing corporate events to include hosted conferences, trade shows, VIP meetings and hospitality events. The ideal candidate is detailed-oriented, an excellent communicator, thrives under pressure and has a proven track record of developing and executing effective corporate event programs in the healthcare field.


Duties (included but not limited to) – 

  • Collaborate with the Event Manager to establish program agenda, overall project/timeline management, coordinate education offerings, source and manage contracts for venues, speakers and third party vendors, as well as end-to-end logistical management for hosted conferences, trade shows and other corporate events.
  • Assist in the implementation and management of all systems for event registration, onsite solutions, trade show logistics, promotional item inventory, booth hardware inventory and mobile applications.
  • Manage budgets for each event, providing accurate financial information to accounting throughout the planning process. Monitor revenue budget, outstanding payments, and expenses for each event to ensure that expense and revenue target numbers are achieved.
  • Assist with the development and execution of marketing promotion strategies to improve event effectiveness, increase event revenue, promote registration and sponsorship opportunities, and maintain effective communication with attendees throughout planning process.
  • Coordinate with contracting team to ensure compliance in every promotional opportunity by exhibiting suppliers at our events.
  • Assist in the negotiation and ongoing relationship management of vendor contracts that provide supportive services for hosted conferences, trade shows and other corporate events, ensuring best possible pricing and service for event.  
  • Proactively communicate project status, program deadlines, identifying any areas of concern or problems with associated solutions to the Event Manager and other internal customers as needed to ensure that logistics, registration, budget and scheduling needs are met.
  • Utilize metrics and processes to measure event success, providing analysis and recommendations to manager for continual program improvement. 


Education and Experience
  • Bachelor’s degree, hospitality/event management, marketing/advertising, communications, or a related discipline.
  • 3-5 years of experience in event planning within the healthcare industry with job related responsibilities in marketing, trade shows and/or corporate events. 
  • Knowledge of exhibit planning best practices within the events/tradeshow medical industry a must. 

Benefits of working at HealthTrust

Our benefits package allows you to select the options that best meet the needs of you and your family. Benefits include 401k with a company match, paid time off, medical, dental, vision, flex spending for both health and day care, life insurance, disability, tuition reimbursement and student loan repayment, employee discount program, employee stock purchase program.


We are an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


Facility: HealthTrust
Job ID: 10250-2704LR
Category: Marketing and PR
Contract: Full-time
Shift: No Weekends
Job Class: Regular

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