Electronic Management System Administrator in Louisville, Kentucky, United States
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Galen College of Nursing

Electronic Management System Administrator

Louisville, KY, United States
Full-time • No Weekends
Information Technology   Job ID: 935116
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Galen College of Nursing is a vibrant and growing, single-purpose nursing college focused on expanding access to quality nursing education.  Our culture is at the forefront of everything we do.  Galen’s fundamental goals are to be the best place for nursing education and the best place to work and one cannot be true without the other.


At Galen College of Nursing, we want to ensure your needs are met. We offer a variety of comprehensive medical, dental, and vision plans along with some unique benefits including:

  • Tuition Reimbursement/Assistance Programs
  • Paid Personal Leave
  • 401k (100% annual match – 3%-9% of pay based on years of service)
  • Identity Theft Protection discounts
  • Auto, Home, and Life Insurance options
  • Adoption Assistance
  • Employee Stock Purchase Program (ESPP)
  • Mental Health Coverage

Learn more about Employee Benefits

As you consider joining Galen, please carefully consider how you will model the culture we embrace and look to sustain.  A culture where good ideas can come from anywhere and transparency is vital.   Respect, accountability and integrity are non-negotiables, and commitment is created and sustained through the development of all employees.  We care about each other and our students.  We look for ways to exceed expectations and we are always looking for ways to improve and grow, while delivering the promise of extraordinary nursing education, matched only by a commitment to our students’ success.

If you feel our culture aligns with your strength of experience, attitude and authentic desire to work with great people to help changes lives, we’d love to talk!


Position Overview

Position Goal: The Document Management System Admin performs the daily activities to support
the electronic document management systems (EDMS) used by the departments of Galen College
of Nursing. This position will work with the software vendors to ensure the availability and stability
of the system for end users. Additionally, this position will perform the work to create workflows
and other management tasks as necessary to maintain project progress.


Position Responsibilities
The duties and responsibilities of the Document Management System Admin require a solid set of
organizational skills to manage incoming requests and project work. In addition to the hands-on
abilities to think through moderately complex problems and translate a solution to the Document
Management systems is critical to the success of this position.
1. Work closely with key stakeholders throughout the organization to maintain user access,
document configuration, workflow setup and other needs of the business.
2. Maintain relationships with the CRM vendor(s) to accomplish project and support needs
3. Design and maintain documents, electronic forms, and life cycles/workflows
4. Communicate clearly and regularly with key stakeholders for required and requested
projects and changes
5. Provide training and instruction for users on technical components of the Document
Management Environment
6. Provide reports and performance indicators on the use of the Document Management
7. Other duties as assigned

Position Requirements
Education: Bachelor's Degree in Computer Science, Engineering, or a related technical discipline,
or the equivalent combination of education, professional training or work experience.
Experience: 1 - 3 years previous experience in managing enterprise applications
Physical/Mental Demands & Work Environment: Ability to carry personal work devices
Degree of Supervision: Minimal.


Galen College Values:

Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.

Character: I act with integrity and compassion in all I do.

Accountability: I own my role and accept responsibility for my actions.

Respect: I value every person as an individual with unique contributions worthy of consideration.

Excellence: I commit myself to the highest level of quality in everything I do.

At Galen College of Nursing, we offer a unique educational experience we call Pure Nursing.  With a focus on nursing education, our knowledgeable and caring faculty and staff take personal interest in helping our students achieve their goals. Galen is regionally accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award Associate, Baccalaureate, and Master's Degrees.  Our baccalaureate degree in nursing program is accredited by the Commission on Collegiate Nursing Education (CCNE), and the associate and master’s degree in nursing programs are accredited by the Accreditation Commission for Education in Nursing (ACEN).  For complete information related to Galen’s accreditation status, please visit our website.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


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Information Technology
Full-time • No Weekends

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