Medical Office Asst GI Center in Gainesville, Florida, United States
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HCA Florida North Florida Hospital

Medical Office Asst GI Center

Gainesville, FL, United States
Full-time • Days 7-10 Hrs/Wkdays Only
Admitting Registration Clerical and Scheduling   Job ID: 431652
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Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Medical Office Asst GI Center opening with HCA Florida North Florida Hospital today and find out what it truly means to be a part of the HCA Healthcare team.


HCA Florida North Florida Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

  • Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as telemedicine services and free AirMed medical transportation.
  • Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
  • Fertility and family building benefits through Progyny
  • Free counseling services and resources for emotional, physical and financial wellbeing
  • Family support, including adoption assistance, child and elder care resources and consumer discounts
  • 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  • Employee Stock Purchase Plan
  • Retirement readiness and rollover services and preferred banking partnerships
  • Education assistance (tuition, student loan, certification support, dependent scholarships)
  • Colleague recognition program
  • Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

We are seeking a(an) Medical Office Asst GI Center for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!

Job Summary and Qualifications

 Responsible for establishing the initial and on-going impression of the departmental functions to the patients, their families and/or caregivers, and all other customers. Responsible for the accurate and timely scheduling of patient appointments, the complete and accurate maintenance of medical records, and providing support to the clinical and administrative staff to enable the operation of the department to run as smoothly as possible on a daily basis.

What qualifications you will need:


    • Schedules patient appointments according to facility standards; routinely scans in advance schedules to insure that there are no conflicts, all reports have been received, patients and/or referring physicians offices are contacted and authorization has been obtained.
    • Contacts patients at least one week in advance to confirm appointments, insure demographic information is correct.
    • Notes in chart pertinent patient schedule compliance information for physician and clinical staff (expired, refused to come, ect.)
    • Obtains signatures upon patient visit; insures that there is compliance with privacy rules, release of medical records, ect.
    • Provides answers to questions in a professional manner.
    • Obtains and verifies insurance information, insures that authorization for radiation services is obtained, files all insurance data in medical record for future reference
    • Collects deductible and co-payment amounts
    • Routes patients to immediate supervisor when indicated
    • Acts as an advocate and assists patient with insurance issues to ensure collection of outstanding accounts
    • Follow up with requests for Medicaid assistance
    • Accurately completes patient registration information and contacts the billing staff when changes are made that will affect reimbursement.
    • Obtains records from other physician’s offices and facilities to insure that they are available and in the chart prior to the initial consultation according to facility standards.
    • Prepares new medical records in advance of patient encounter and insures that data is arranged correctly and complete.
    • Delivers charts to the clinic the day prior to the visit for nurse review.
    • Insures that the draft or final consultation is filed in the chart prior to the start of treatment.
    • Logs films in/out of facility and insures that records are returned or filed promptly.
    • Assists in chart review or audit.
    • Actively participates in charge or service review when requested.
    • Posts money collected promptly assists with reconciliation of charge reports and other internal data.
    • Acts as backup for patient financial counseling and insures that payment, insurance, and customer needs are met.
    • Performs internal quality assessment of customer services, charge entry, scheduling methods and works with supervisor to insure that facility standards are met.
    • Assigns ICD-9 and CPT codes as required.
    • Responsible for printing reports, dictation, and making sure that dictation is signed and placed in the chart within 3 days of the visit or encounter.
    • Promptly greets each patient and visitor.
    • Provides directions to other facilities and offices.
    • Monitors lobby for patients that have not been called to the clinic or treatment area on time.
    • Provides supervisor with timely information so that customer service is not negatively impacted.
    • Maintains refreshments in the lobby area
    • Insures that the lobby area is clean.
    • Monitors office supply inventory and places order as directed
    • Delivers and checks mail daily
    • Maintains logs
    • Monitors dictation status and insures that reports are dictated and transcribed promptly.
    • Maintains accurate logs for Iron Mountain storage.
    • Keeps accurate account of all records placed in storage, removed from storage, or destroyed.
    • Other duties as requested or needed.



    · Demonstrated skills in organization.

    · Verbal and written communication

    · Customer Service

    · Math

    · Analysis

    · Reading

    · Following Instructions

    · Basic computer usage

    · Meditech and knowledge of insurance processes preferred


    · High School Graduate or GED.


    · 6 months minimum experience required.

    · One year experience preferred


    · None required.

This role requires you to be fully vaccinated for COVID-19 based on local, state and /or federal law or regulations (unless a medical or religious exemption is approved).

HCA Florida North Florida Hospital is a 523-bed, full-service medical and surgical acute care center. For over 49 years, we have served North Central Florida. We offer comprehensive cardiovascular care, oncology, orthopedics, and neurosciences. We offer minimally-invasive laparoscopic and robotic surgery, weight loss surgery and treatment. Other services that we provide include women’s health and wound therapy. We are fully accredited by the Joint Commission and certified as a Comprehensive Stroke Center. Our hospital has an Accredited Chest Pain Center by ACC (American College of Cardiology) and is designated as a Blue Distinction Center for Spine Surgery and Bariatric Surgery. We are committed to patient safety and quality of care. We have received the highest scores available in recognition of this commitment.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times.  In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Across HCA Healthcare’s more than 2,000 sites of care, our nurses and colleagues have a positive impact on patients, communities and healthcare.
Together, we uplift and elevate our purpose to give people a healthier tomorrow."- Jane Englebright, PhD, RN CENP, FAAN
Senior Vice President and Chief Nursing Executive

If you find this opportunity compelling, we encourage you to apply for our Medical Office Asst GI Center opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


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Full-time • Days 7-10 Hrs/Wkdays Only

COVID-19 Vaccination

In compliance with the emergency regulation issued by the Centers for Medicare & Medicaid Services (CMS) dated November 4, 2021, and company policy, this role requires you to be fully vaccinated for COVID-19 based on local, state and /or federal law or regulations, or to have applied for a medical or religious exemption (including booster for California).

About HCA Healthcare

What matters most to our diverse and talented colleagues is giving people the absolute best healthcare in the most compassionate way possible.

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